Stop Chasing Subs for Insurance Certificates
You manage 20-50+ subcontractors per project. Each one needs COIs, W-9s, and licenses on file before they set foot on your job site. VendorProof automates the tracking so you can focus on building.
Get Started FreeThe Cost of Manual Tracking
of COIs received are initially noncompliant
average cost of an uninsured sub incident
follow-ups per COI to get a compliant version
IRS penalty per missing 1099 form
Documents GCs Need on File
VendorProof tracks all three categories in one dashboard — no more juggling spreadsheets, email threads, and filing cabinets.
Certificates of Insurance
- General Liability ($1M/$2M minimum)
- Workers' Compensation
- Auto Liability
- Additional insured endorsement
W-9 Forms
- Collect before first payment
- TIN verification
- 1099-NEC filing support
- Backup withholding tracking
Licenses & Certifications
- State contractor licenses
- OSHA 10/30 certifications
- Trade-specific licenses
- Safety training records
Why GCs Choose VendorProof
Automated Expiration Alerts
Get notified 30, 14, and 7 days before a COI or license expires. Your subs get reminders too — so you spend less time chasing paperwork.
No Coverage Gaps
Insurance policies renew annually. VendorProof tracks every expiration date so you never discover a lapsed policy after an incident.
Audit-Ready Records
Every document upload, status change, and reminder is logged. Pull a complete compliance history for any sub in seconds.
Related Reading
COI Tracking Best Practices for Construction
70% of COIs are initially noncompliant. Learn how to set up a process that works.
W-9 Compliance Guide for Contractors
IRS rules, backup withholding, and how to avoid 1099 penalties.
Working outside the US? See country-specific compliance tracking →
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Free forever for up to 10 vendors. No credit card required. Set up in under 3 minutes.
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