Stop Chasing Vendors for Compliance Docs
VendorProof tracks W-9s, insurance certificates, and licenses for your subcontractors. Automated reminders, real-time compliance dashboard, audit-ready records. Set up in under 3 minutes.
Free forever for up to 10 vendors. No credit card required.
24
Vendors
21
Compliant
2
Expiring
1
Expired
Compliance Score
Needs Attention
6-12 hrs
saved per week
3 min
setup time
Free
up to 10 vendors
Trusted by contractors, property managers, and staffing agencies
The Cost of Manual Compliance Tracking
Small businesses with 10-75 subcontractors face real financial risk from spreadsheet-based compliance tracking.
6-12 hours/week
spent by property managers tracking COIs manually
$60-$330
IRS penalty per missed 1099 from a missing W-9
70%
of COIs received are initially noncompliant
$50,000+
average cost of an uninsured subcontractor incident
Everything You Need for Vendor Compliance
Replace your spreadsheet workflow with automated tracking, reminders, and a real-time compliance dashboard.
Track All Document Types
W-9s, Certificates of Insurance (COIs), contractor licenses, business licenses, and custom document types — all in one place.
Expiration Tracking
Never miss a document expiration. See at a glance which vendors are compliant, expiring soon, or expired.
Automated Email Reminders
Automatic email reminders at 30, 14, and 7 days before expiration — to you and your vendors.
Compliance Dashboard
One-screen overview of your entire vendor compliance status. Know instantly if you are audit-ready.
Vendor Self-Service Upload
Send a link to your vendors — they upload their own documents. No accounts needed, no chasing required.
Vendor Management
Add, edit, and organize your vendors and subcontractors. Track trades, contact info, and compliance status.
How VendorProof Works
Add Your Vendors
Enter your subcontractors and vendors with their contact details and trade category. Takes seconds per vendor.
Upload Documents
Upload W-9s, COIs, licenses, and any other compliance documents. Set expiration dates and VendorProof does the rest.
Stay Compliant Automatically
Get automated reminders before documents expire. See your full compliance status on a single dashboard.
Built for Businesses That Manage Subcontractors
VendorProof vs. the Alternatives
| Feature | VendorProof | Spreadsheets | Enterprise Tools |
|---|---|---|---|
| Price | Free — $50/mo | Free | $1,245+/mo |
| Automated reminders | No | ||
| Multi-document types | Manual | COI only | |
| Setup time | 3 minutes | Hours | Weeks |
| No sales call needed | No | ||
| Audit log | No |
Be Audit-Ready in Under 3 Minutes
Join small businesses that replaced their spreadsheet compliance tracking with VendorProof. Free for up to 10 vendors, no credit card required.
Get Started Free